OneDrive: Shared Folders or Files With Other Employees
Instructions for Sharing OneDrive for Business Folders or Files with Other Employees
OneDrive for Business is a powerful tool that allows employees within an organization to easily share folders and files with each other. Using the desktop app for OneDrive makes this process even more convenient. Below are the step-by-step instructions for sharing OneDrive for Business folders or files with other employees in the organization using the desktop app for OneDrive.
Step 1: Open OneDrive for Business Desktop App
- Launch the OneDrive for Business desktop app on your computer.
Step 2: Locate the Folder or File to Share
- Navigate to the folder or file that you want to share with your colleagues.
Step 3: Right-click on the Folder or File
- Right-click on the folder or file to reveal a dropdown menu of options.
Step 4: Hover over OneDrive and Select "Copy Link"
- From the dropdown menu, hover of OneDrive select the "Copy Link" option. This will open a new window that will copy the sharable link to your clipboard. By default, other HPG Brands employees will be able to "View" the file. If you need to grant "Edit" permissions or limit who is able to use the link, you will need to click Settings on this window to re-configure the permitted settings.
Step 5: Paste the link into a Teams or Email message
- Open Microsoft Teams or your Email and Paste the copied link into the body of your message. You can either Right Click and Select Paste from the drop down menu OR you can press "Ctrl + V" on your keyboard to paste the link into your message.
By following these simple steps, you can easily share OneDrive for Business folders or files with other employees in your organization using the desktop app. This streamlined process enhances collaboration and productivity within the workplace.